vp:Session Chairs' Guide

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The '''Session Chairs' Guide''' explains in detail how to create a great track for LinuxTag. It explains criteria for interesting talks, and walks through the tools available to find and manage speakers.
 +
 
 +
== Great Tracks ==
 +
 
 +
A track is a sorted sequence of talks dedicated to one common subject. As a Session Chair you are in charge to compose your session that is more than a mere sequence of single talks. All these items are suggestions, not mandatory rules:
 +
 
 +
* Think about a meta story of your track. You may start with a general overview and progress to more specific aspects or implementation examples. You may want to close with an unexpected approach to the subject.
 +
 
 +
* More specific subjects are favourable over general subjects. Example: "Java VM monitoring" is more specific than just "Java".
 +
 
 +
* The talks should cover all important aspects of a subject.
 +
 
 +
* There is no need to exclude controversial subjects. After a whole day praising functional programming languages, a talk about "plain old C" might give a good contrast.
 +
 
 +
* Your talks should relate to Linux, Open Source, or Free Software in one sense or the other. There is no need for unreflected obedience to those subjects, though.
 +
 
 +
* The very purpose for every talk is to entertain and educate the audience. Ask your speaker for the value of the talk for participiants.
 +
 
 +
* Try to find speakers, who are independent from each other. They should not all represent the very same project, nor should a majority work for a single employer.
 +
 
 +
* Having famous speakers at the conference is a plus, but no necessary requirement. The subject beats a high profile.
 +
 
 +
* It is ok to have talks for beginners, it is also ok to have presentations for experts on a subject, but don't mix them. Try to fit each talk into your track's story.
 +
 
 +
* Don't hesitate to suggest subjects to speakers. Usually you get better talks this way compared to accept whatever the speaker offers in the first place.
 +
 
 +
* It is not a requirement that a speaker presents a subject for the first time publically at LinuxTag, but it is a bonus.
 +
 
 +
* Some speakers go on tour with always the same talks. Try to avoid talks a speaker pulls readily prepared from his drawer, unless it's a very exciting subject.
 +
 
 +
* Try to make sure the speaker has been asked to give only one presentation for this year's LinuxTag.
 +
 
 +
* Commercial subjects are fine, given they focus on a technical subject. Marketing only talks are discouraged.
 +
 
 +
== Contacts ==
 +
 
 +
Welche Rollen gibt es und wie sollte man die zu welchen Themen ansprechen?
 +
 
 +
* Program Chair
 +
 
 +
* Program Manager
 +
 
 +
* ...
 +
== possible schedule ==
 +
 
 +
<pre>
 +
10:00                  14:00              16:00              18:00
 +
| 30 | 30 | 30 |      | 30 | 30 | 30 |  | 30 | 30 | 30 | 30 |
 +
|----|----|----|  K  |----|----|----|  |----|----|----|----|
 +
|  45  |  45  |  E  |  45  |  45  | B | 30 |  60    | 30 |
 +
|-------|------|  Y  |-------|------| R |----|---------|----|
 +
| 30 |  60    |  N  | 30 |  60    | E | 30 | 30 |  60    |
 +
|----|---------|  O  |----|---------| A |----|----|---------|
 +
|  60    | 30 |  T  |  60    | 30 | K | 30 |  45  |  45  |
 +
|---------|----|  E  |---------|----|  |----|------|-------|
 +
                                          |  45  |  45  | 30 |
 +
                                          |------|-------|----|
 +
                                          |  45  | 30 |  45  |
 +
                                          |------|----|-------|
 +
                                          |    60  |  60    |
 +
                                          |---------|---------|
 +
                                          |    60  | 30 | 30 |
 +
                                          |---------|----|----|
 +
</pre>
 +
 
 +
*10:00 - 11:30 first block (2-3 talks)
 +
*11:30 - 12:00 break
 +
*12:00 - 13:00 reserved for keynote
 +
*13:00 - 14:00 break
 +
*14:00 - 15:30 second block (2-3 talks)
 +
*15:30 - 16:00 break
 +
*16:00 - 18:00 third block (2-4 talks)
 +
 
 +
 
 +
== Tools and procedures ==
 +
 
 +
The main tool to plan the LinuxTag conference program is the virtual conference center (vCC). For conference puposes, speakers enter their proposals into the web based application available at https://vcc.linuxtag.org/. Session chairs are able to select and review all proposals. After the session chairs have submitted their selected talks, the conference organizers use also the vCC to implement the very program (that is assigning talks to conference days and rooms). This is in turn the source for a bunch of output material like the LinuxTag website, our Android apps, printed flyers for visitors on the premises, and much more.
 +
 
 +
Therefore having all important information in the vCC is very helpful for the conference team. There is a slight drawback, though: Since we developed the vCC back in 2003, the world kept turning. In other words, there are other application with a much enhanced user experience. All important information about the program is available in the vCC, but it is not always as convenient as it could be. we apologize for that and offer you a number of ways to circumvent its shortcomings and explain how to get things done:
 +
 
 +
=== Logging in as a session chair ===
 +
 
 +
=== Create a Track ===
 +
 
 +
There is a track view where you describe the track you manage. You can add a short description in German and English and add talks to the track in a simple way by defining a comma seperated list. You can start at the track overview: https://vcc.linuxtag.org/cc.pl?rm=tracks .
 +
 
 +
=== Finding out about submitted talks ===
 +
 
 +
=== Filtering and sorting of talks ===
 +
 
 +
=== Set up a permanent reading list ===
 +
 
 +
=== About reviewing ===
 +
 
 +
=== Asking a speaker to submit a paper ===
 +
 
 +
=== About our certificates ===
 +
 
 +
=== Why there is not logout ===

Latest revision as of 12:44, 24 March 2013

The Session Chairs' Guide explains in detail how to create a great track for LinuxTag. It explains criteria for interesting talks, and walks through the tools available to find and manage speakers.

Contents

Great Tracks

A track is a sorted sequence of talks dedicated to one common subject. As a Session Chair you are in charge to compose your session that is more than a mere sequence of single talks. All these items are suggestions, not mandatory rules:

  • Think about a meta story of your track. You may start with a general overview and progress to more specific aspects or implementation examples. You may want to close with an unexpected approach to the subject.
  • More specific subjects are favourable over general subjects. Example: "Java VM monitoring" is more specific than just "Java".
  • The talks should cover all important aspects of a subject.
  • There is no need to exclude controversial subjects. After a whole day praising functional programming languages, a talk about "plain old C" might give a good contrast.
  • Your talks should relate to Linux, Open Source, or Free Software in one sense or the other. There is no need for unreflected obedience to those subjects, though.
  • The very purpose for every talk is to entertain and educate the audience. Ask your speaker for the value of the talk for participiants.
  • Try to find speakers, who are independent from each other. They should not all represent the very same project, nor should a majority work for a single employer.
  • Having famous speakers at the conference is a plus, but no necessary requirement. The subject beats a high profile.
  • It is ok to have talks for beginners, it is also ok to have presentations for experts on a subject, but don't mix them. Try to fit each talk into your track's story.
  • Don't hesitate to suggest subjects to speakers. Usually you get better talks this way compared to accept whatever the speaker offers in the first place.
  • It is not a requirement that a speaker presents a subject for the first time publically at LinuxTag, but it is a bonus.
  • Some speakers go on tour with always the same talks. Try to avoid talks a speaker pulls readily prepared from his drawer, unless it's a very exciting subject.
  • Try to make sure the speaker has been asked to give only one presentation for this year's LinuxTag.
  • Commercial subjects are fine, given they focus on a technical subject. Marketing only talks are discouraged.

Contacts

Welche Rollen gibt es und wie sollte man die zu welchen Themen ansprechen?

  • Program Chair
  • Program Manager
  • ...

possible schedule 

10:00                  14:00              16:00               18:00
| 30 | 30 | 30 |       | 30 | 30 | 30 |   | 30 | 30 | 30 | 30 | 
|----|----|----|   K   |----|----|----|   |----|----|----|----| 
|  45   |  45  |   E   |  45   |  45  | B | 30 |   60    | 30 | 
|-------|------|   Y   |-------|------| R |----|---------|----| 
| 30 |   60    |   N   | 30 |   60    | E | 30 | 30 |   60    | 
|----|---------|   O   |----|---------| A |----|----|---------| 
|   60    | 30 |   T   |   60    | 30 | K | 30 |  45  |  45   | 
|---------|----|   E   |---------|----|   |----|------|-------| 
                                          |  45  |   45  | 30 |
                                          |------|-------|----|
                                          |  45  | 30 |  45   |
                                          |------|----|-------|
                                          |    60   |   60    |
                                          |---------|---------|
                                          |    60   | 30 | 30 |
                                          |---------|----|----|
  • 10:00 - 11:30 first block (2-3 talks)
  • 11:30 - 12:00 break
  • 12:00 - 13:00 reserved for keynote
  • 13:00 - 14:00 break
  • 14:00 - 15:30 second block (2-3 talks)
  • 15:30 - 16:00 break
  • 16:00 - 18:00 third block (2-4 talks)


Tools and procedures

The main tool to plan the LinuxTag conference program is the virtual conference center (vCC). For conference puposes, speakers enter their proposals into the web based application available at https://vcc.linuxtag.org/. Session chairs are able to select and review all proposals. After the session chairs have submitted their selected talks, the conference organizers use also the vCC to implement the very program (that is assigning talks to conference days and rooms). This is in turn the source for a bunch of output material like the LinuxTag website, our Android apps, printed flyers for visitors on the premises, and much more.

Therefore having all important information in the vCC is very helpful for the conference team. There is a slight drawback, though: Since we developed the vCC back in 2003, the world kept turning. In other words, there are other application with a much enhanced user experience. All important information about the program is available in the vCC, but it is not always as convenient as it could be. we apologize for that and offer you a number of ways to circumvent its shortcomings and explain how to get things done:

Logging in as a session chair

Create a Track

There is a track view where you describe the track you manage. You can add a short description in German and English and add talks to the track in a simple way by defining a comma seperated list. You can start at the track overview: https://vcc.linuxtag.org/cc.pl?rm=tracks .

Finding out about submitted talks

Filtering and sorting of talks

Set up a permanent reading list

About reviewing

Asking a speaker to submit a paper

About our certificates

Why there is not logout

Retrieved from "http://wiki.linuxtag.org/w/vp:Session_Chairs%27_Guide"
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